and Virtual Reality (AIxVR) will be held in Osaka, Japan. In conjunction with
the main conference track, we will be hosting Workshop and Special Sessions.
Workshops and special sessions are integrated into the main event taking place
Jan 26-28, 2026. They typically take place in parallel sessions in the
afternoons of all three conference dates. Special sessions typically occupy
one time slot (ca. 1-2 hours). Workshops can take place on a full afternoon or
half of it. Due to the integration of these events into the main conference,
there is no separate workshop registration, but attendees must register for
the whole conference. Likewise, all conference attendees can attend all
workshops and special sessions.

Workshops offer the opportunity to discuss topics related to AR/VR and AI more
focused, explore new research directions and novel applications, and provide
excellent opportunities for networking. Workshops should have a call for
papers and therefore typically feature several regular paper presentations.
These can be complemented with other activities such as invited talks, panels,
demos, roundtables, and hands-on sessions.

Special sessions provide organizers with an opportunity to host a session
about a dedicated topic related to the conference as part of the technical
program. Organizers are expected to recruit submissions, invite speakers, and
take other related actions to organize their sessions. They should have a
separate call for papers and typically feature at least four paper
presentations, which can be complemented with other activities, such as
invited talks or panels.

Accepted workshop and special session papers can be submitted for inclusion in
the IEEE Xplore Digital Library as part of the conference proceedings
published by IEEE Computer Society Press if they are thoroughly reviewed by at
least two experts. Invited papers can be published as well if reviewed
according to the same criteria.

You can find details on the main IEEE AIxVR conference by visiting the
website: https://aivr.science.uu.nl/2026/
You can find Workshop and Special Session details by visiting the Workshop and
Special Sessions website: https://aivr.science.uu.nl/2026/aixvr2026_cfw.html

Important Dates:
Proposal submission deadline: until Sep 15, 2025 (*)
Proposal acceptance notification: before Sep 20, 2025
Call for papers & website made available (by organizers): before Sep 30, 2025
Paper submission deadline: TBD by organizers
Paper acceptance notification: TBD by organizers
Camera ready paper deadline: Mid-to-late-December
Workshop or special session date: Afternoon of either Jan 26, 27, or 28

If you have any related questions, or just want to get more information and
exchange possible ideas, please get in touch with the workshop co-chairs
(aixvr-2026-workshops@googlegroups.com).

Best regards,
Sean, Monica, and Stefanie
(IEEE AIxVR workshop co-chairs)